4.82 – Transcript Notations

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Scope: NMSU System

Source: ARP Chapter 4 | Curriculum and Course Management

Rule Administrator:

Last Updated: 11/13/2018

Related

Cross-Reference:

ARP 4.81 – Degrees, Majors, Minors and other Academic Programs of Study

RPM 4.00 - Academic Matters



Revision History:

11/13/2018 Amendment approved by Chancellor; formerly Part 2 of ARP 4.81 – Degrees, Majors, Minors and other Academic Programs of Study

PART 1: PURPOSE


The purpose of the student’s official academic transcript is to certify degree completion for employment or for continued educational purposes.  This rule establishes the parameters for notations which may be included on the student’s official transcript.

 

PART 2: PERMITTED NOTATIONS FOR ACADEMIC ACHIEVEMENT


Only the following items should be noted on the official transcript for both undergraduate and graduate students (as applies to their individual degrees):

  1. Degree/Certificate
  2. GPA
  3. Major
  4. Concentration, if specified and timely (See Catalog)
  5. Minor
  6. Supplementary Major
  7. Honors
  8. Thesis Title
  9. Dissertation Title

 

PART 3:  NON-TRANSCRIPTED ACADEMIC ACHIEVEMENTS


Other academic achievements or credentials will not be included on a student’s transcript and catalog descriptions should make that clear to students.  Examples include but are not limited to:  Emphasis, Focus, Option, Track, Area, Field, Specialty, Pathway, and Specialization.

 

PART 4:  AWARDS AND OTHER RECOGNITION


Awards, recognitions or special projects should be recognized by the sponsoring unit, program, department or college by way of letter or certificate, separate and apart from the official transcript.

 

PART 5:  NOTATION FOR ACADEMIC INTEGRITY SANCTION


A notation relating to a Level II sanction for an academic integrity violation may be placed on the official transcript, in accordance with the Student Academic Code of Conduct (ARP 5.10 and 5.11).

 

PART 6:  NOTATION FOR SOCIAL MISCONDUCT SANCTION


A notation relating to a disciplinary suspension, dismissal or expulsion for behavioral misconduct may be placed on the official transcript, in accordance with the Student Social Code of Conduct (Student Handbook).