6.64 – Faculty Exchange

Print Friendly, PDF & Email


Scope: NMSU System

Source: ARP Chapter 6 | HR - Hiring, Work Rules and Assignments

Rule Administrator:

Last Updated: 10/12/2017



Revision History:

2017 Recompilation, formerly Rule 5.65

A. Eligibility

All full-time faculty and staff are eligible to participate in exchanges, with the approval of the cognizant department head, dean, director, vice president, and executive vice president and provost.  The number of exchanges in any period will be limited only by the resources available to support exchange, and to the extent which exchanges can positively affect the teaching, research and service programs of the college.  Faculty will be encouraged to consider international exchanges and sabbaticals.


B. Length

Exchanges may be for any length of time subject to the approval of the cognizant administrators.


C. Compensation

The university will continue to pay the exchange participant’s salary and fringe benefits during participation in an approved exchange program.  The participant, in effect, remains under contract with the university.  A faculty or staff member preparing for exchange, or on exchange, will be considered the same as a continuing faculty or staff member for the purposes of annual salary incremental decisions.  Individuals and departments may propose other approaches to compensation, depending upon the particular exchange circumstance.


D. Promotion, Leave, and Other Considerations

Exchange participants will not lose rights or progress toward promotion, tenure, and sabbatical leave considerations by virtue of their participation in an exchange program.  In other personnel considerations, exchange participants will be treated, to the extent possible, as if they were in residence at the university.


E. Rights and Responsibilities

Exchange participants will not lose any rights or responsibilities as members of the faculty and staff or as employees of the university by virtue of participation in the exchange program.


F. Legal and Contractual Obligations

A Leave Request Form is required.  Exchange assignments will be detailed in a Home Memorandum of Agreement following placement.  Any special legal or contractual obligations of the individual or the institution will be specified on this form.  A similar form will be signed between the exchange participant and the host institution.  For incoming exchange participants, the college will specify on a Host Memorandum of Agreement any contractual obligations, exchange responsibilities, and any special considerations related to the incoming faculty or staff member.  No housing or relocation expenses will be paid to either outgoing or incoming exchange faculty or staff unless agreed to in the Memorandum of Agreement.