14.69 – University Related Travel Guidelines

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Details

Scope: NMSU System

Source: ARP Chapter 14 | Business Operations

Rule Administrator:

Last Updated: 09/12/2017

Related

Cross-Reference:

ARP 16.69 – University Related International Travel



Revision History:

2017 Recompilation;
09/12/17 Amendment (also renumbering former Policy 2.69 as Rule 14.69) approved by Chancellor
10/21/15 Replication of former Policy 2.69.1 as initial Rule 2.69 approved by Board of Regents
Prior Revision History not available for former Policy 2.69

PART 1:  PURPOSE


This rule provides requirements and restrictions applicable to all domestic and international travel by NMSU students, faculty and staff for university academic and business purposes.

 

PART 2: REQUIREMENT FOR ADVANCE APPROVAL


All university related travel must be approved prior to travel by the relevant supervisor or the administrator who is responsible for the source of funding.  Departments and units within the university may establish their own procedures and requirements for pre-approval.  All required approvals must articulate the university academic or business purpose for the travel.  Travel reimbursement may be denied for travel undertaken or travel expenditures incurred without the requisite advance approval(s).  In addition, all international travel must be coordinated through the Office of International and Border Programs in accordance with ARP 16.69.

 

PART 3:  REIMBURSEMENT FOR TRAVEL EXPENSES


To qualify for travel reimbursement, students, faculty and staff undertaking university funded travel must comply with the applicable travel rules, including the requirements for international travel described in ARP 16.69 University Related International Travel.  The NMSU Business Procedures Manual  establishes the amount and types of reimbursements available, the directives and procedures to be followed in requesting travel advances and reimbursements, and other travel related regulations.