15.64 – Social Security Numbers, Use of

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Scope: NMSU System

Source: ARP Chapter 15 | Information Management and Data Security

Responsible Executive: Chief of Staff

Responsible Administrator:

Last Updated: 09/08/2005



Revision History:

2017 Recompilation, formerly Rule 2.65

Each applicant must possess a social security card in order to be employed.  If an applicant does not have a social security card or requests the use of a name that is different in any way from the name on the card, it is the responsibility of the applicant to have the matter corrected at the nearest Social Security Administration Office.  Social security numbers are collected and legally required for federal and state reporting, including financial aid, tuition and fee payment and employment tax reporting. In the event that the university does not have the social security number for a student, a reasonable effort will be made to obtain this information.  The social security number is a confidential record and is maintained as such by the university in accordance with the Family Educational Rights and Privacy Act.