18.40 – Inspection of Public Records

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Scope: NMSU System

Source: ARP Chapter 18 | Community and Governmental Relations

Rule Administrator:

Last Updated: 07/21/2015

Related

Cross-Reference:

Revision History:

2017 Recompilation, formerly 2.90.40
07/21/2015 Amendment approved by Board of Regents
12/09/2011 Amendment approved by Board of Regents
10/10/2011 Amendment approved by Board of Regents

A. Purpose


To facilitate compliance with the New Mexico Inspection of Public Records Act (NMSA 1978, §14-2-1 et seq).

 

B. Definitions


See the definitions contained within the NM Inspection of Public Records Act, NMSA 1978, § 14-2-6.

 

C. Policy Statement


The designated custodians of public records shall respond to requests for inspection in a timely and professional manner, in compliance with the NM Inspection of Public Records Act (NMIPRA). If the Procedural Guidelines do not clearly identify a records custodian for a particular record sought, university general counsel is authorized to designate an appropriate university official to serve as records custodian for the request.  Requests for inspection of university records will be considered and permitted consistent with the applicable law and the rights of the parties.

 

D. Procedural Guidelines


With approval from the Chancellor, the policy administrator may issue and amend Procedural Guidelines, provided they are consistent with this policy and the NMIPRA.  The Procedural Guidelines shall be posted on the appropriate website for NMSU System policies and procedures.