Rule Administrator: Chief Information Officer

15.11 – Acceptable Use of ICT Equipment and Resources

PART 1: PURPOSE This Rule defines appropriate and inappropriate use of NMSU-owned and controlled resources, such as electronic devices, software, computer systems and networks that are directly, or through a third party, used to transmit, receive, process or store information or data such as computers, servers, databases, Personal Data Assistants (PDAs), telephones, wireless devices, e-mail…
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15.12 – Computer Accounts

PART 1: PURPOSE This Rule outlines the eligibility requirements associated with the four different types of accounts that ICT provides.   PART 2: RULE This Rule requires all active employees, students, and eligible NMSU retirees to have an account managed by ICT.  This Rule also requires each department or unit and each chartered organization to…
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15.13 – NMSU Account Purge

PART 1: PURPOSE This Rule outlines the normal account purge process with respect to persons no longer affiliated with NMSU.   PART 2: RULE Former employees who have separated from the university but have not retired from the university, and former students without pending financial obligations, must have their NMSU account purged. Once separation from…
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15.15 – NMSU Official E-Mail Address

PART 1: PURPOSE This Rule requires that a valid NMSU email address is assigned to each student, faculty and staff member to ensure that e-mail is a viable communication medium at NMSU.   PART 2: RULE The official email address for NMSU students, faculty and staff shall be their <NMSU Username>@nmsu.edu. This address shall be…
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15.16 – NMSU Office Software Standards

PART 1: PURPOSE This Rule specifies the official standard file formats for electronic documents that are shared between NMSU employees.   PART 2: RULE The official standard file formats for electronic documents at NMSU shall be Microsoft Office application file formats: word processing – Word (.doc), spreadsheet – Excel (.xls), electronic presentation – PowerPoint (.ppt),…
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15.17 – Employee Access to Data and Potential Conflict of Interest

PART 1: PURPOSE This Rule specifies the authorization requirements for NMSU employees who have access to the university’s central computing systems, and through those systems, access to wide-ranging types of data that creates the potential for conflicts of interest   PART 2: RULE In order to mitigate the risk of conflict of interest, any employee…
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15.18 – Telephone Equipment Use

PART 1: PURPOSE This Rule specifies the appropriate use of university telephones, pagers, fax machines and telephone credit cards.   PART 2: OPERATIONAL RULES University desk telephones, cell or mobile telephones, pagers, fax machines, and telephone credit cards shall be used for NMSU business purposes: deans, department heads, directors and other administrative officers shall be…
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15.25 – IT Investigation

PART 1:  RECOGNITION AND AUTHORIZATION FOR IT INVESTIGATIONS Definition of IT Investigation: An IT investigation consists of accessing, duplicating, searching, gathering, organizing and providing data from NMSU computer systems, user accounts and data repositories maintained on NMSU owned or controlled resources in response to a request from an authorized official’s request in accordance with this…
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15.73 – Caller ID

PART 1: PURPOSE This Rule defines the caller ID Rule in effect at the NMSU Las Cruces campus and Alamogordo campus telephone systems. Caller identification information is deployed for both incoming and outgoing calls.   PART 2: RULE It is the Rule of NMSU to share caller identification information with national telecommunications infrastructure. Telephone numbers…
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15.74 – Bandwidth Management

PART 1: PURPOSE This rule ensures that adequate bandwidth is available for official university use as overseen by NMSU’s Information Technology governing bodies.   PART 2: RULE NMSU limits aggregate bandwidth for applications associated with peer-to-peer file sharing depending on bandwidth availability. NMSU shall not eliminate the use of peer-to-peer file sharing programs on the…
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