Legal Matters - Delegation of Signature Authority
| Delegation of Signature Authority (CFO designation for business matters) | ||||
|---|---|---|---|---|
| Ref # | Matter | Delegated Authority | Signature Designee (Delegation assumes higher level authority within organizational hierarchy can serve as backup) | Review Designee or Review Requirement |
| 1 | Contractual | Procurement Contracts (non-construction) under $200,000 | Chief Procurement Officer | |
| 2 | Contractual | Procurement Contracts (non-construction) $200,000 or greater | AVP Administration and Finacnce | Chief Procurement Officer Certain contracts, as deemed necessary by the chancellor, may require additional review or approval |
| 3 | Contractual | Contracts related to capital construction projects and repairs including engineering, architecture, planning, and design services under $200,000 | Chief Procurement Officer | |
| 4 | Contractual | Contracts related to capital construction projects and repairs including engineering, architecture, planning, and design services $200,000 or greater | AVP Facilities and Services or AVP Administration and Finance, if AVP FS not available | Chief Procurement Officer |
| 5 | Contractual | Cooperative Agreements, MOU's and MOA's THAT ARE NOT academic agreements and have financial implications | AVP Administration and Finance as determined by UGC | |
| 6 | Contractual | Proposals for externally funded projects (sponsored projects) if voluntary cost share or matching funds from central funding | Chief Budget Officer | |
| 7 | Contractual | Real Estate Transactions | AVP Administration and Finance, Chief Budget Officer, or Associate Controller | |
| 8 | Financial Management | Routine Bank Wires and ACH | Mgr, Banking, Investment, and Tax | |
| 9 | Financial Management | Routine Banking Actions | Mgr, Banking, Investment, and Tax | |
| 10 | Financial Management | Electronic Wire or ACH Transfer of Bank Funds greater than $1 Million * Requires 2 Signatures |
Associate Controller and Mgr, Banking, Investment, and Tax | |
| 11 | Financial Management | SEC Continuing Disclosure | Associate Controller | |
| 12 | Tax | Routine Tax Compliance Reporting | Operational Department Head-Payroll, Accounts Payable, University Accounts Receivable, Treasury Services | |
| 13 | Tax | For 990-T Exempt Organization Business Income Tax Return | Associate Controller | |
| 14 | Budgetary | NMHED Quarterly Finanical Certification Report | Chief Budget Officer | |
| 15 | Budgetary | NMHED: General Fund Appropriations (5 campuses) | Chief Budget Officer | |
| 16 | Budgetary | DFA 50% rule certification | Chief Budget Officer | |
Approved:
Jay Gogue, Chancellor