16.09 – University Closures-Authority and Required Notifications

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Scope: NMSU System

Source: ARP Chapter 16 | Safety and Risk Management

Rule Administrator:

Last Updated: 09/17/2010



ARP 8.40 – Types of Authorized Leave of Absence (LOA)

ARP 16.10 – Emergency Preparedness and Response

Revision History:

11/19/2018 Renumbered, formerly 14.99
2017 Recompilation, formerly Rule 2.94
09/17/2010 Amendment approved by Board of Regents

New Mexico State University is a 24/7 system of campuses, facilities and services.  Consequently, while certain services or facilities may be affected by inclement weather, NMSU remains open. When weather conditions are such that the safety of NMSU students, faculty, and staff are compromised or normal operations are adversely impacted, the university may close.


When inclement weather affects a campus or large facility, the appropriate campus president or provost/campus academic officer will determine, based on input from police, facility directors and other support staff, if the facility/campus will be closed.

  1. Closure Notification: Whenever a facility or campus is closed due to inclement weather, closure information shall be communicated to affected university personnel and local news agencies.  Whenever a local school system closes due to inclement weather while the university campus associated with the school district remains open, university officials shall communicate to university personnel that the campus is remaining open.
  2. Open Notification: When inclement weather conditions have subsided and the university can return to normal operations, university officials shall communicate to affected university personnel and local news agencies the date and time of the reopening of the university.



When a facility/campus is closed due to inclement weather, regular exempt and non-exempt employees who are scheduled to work during the closure period shall be placed on leave with pay, while temporary and student employees will receive leave without pay. Temporary and student employees may work to make up lost hours with the concurrence of their supervisor.

Employees affected by inclement weather who cannot come to work, when the university  remains open, may request annual leave from their immediate supervisor (see ARP 8.40 Types of Authorized Leaves of Absence (LOA)). In these instances, employees in non-leave earning positions will be placed on a leave without pay status.



Administrators of services and facilities that provide essential services, such as university police, fire and emergency services, information and technological services, physical resources, and housing, will independently develop Continuity of Operations plans to maintain these services. (Refer to ARP 16.10 Emergency Preparedness and Response for Continuity of Operations Plan and designation of essential positions).