4.46 – Authorized Absences from Class

Print Friendly, PDF & Email


Scope: NMSU System

Source: ARP Chapter 4 | Curriculum and Course Management

Responsible Executive: Provost & Chief Academic Officer

Responsible Administrator:

Last Updated: 02/13/2018



Revision History:

02/13/2018 Amendment approved by Chancellor
Recompiled 2017, formerly Rule 6.16
10/21/2015 former Policy 6.16 replicated by Board of Regents as initial Rule 6.16

  1. Absence from class will be excused for the reasons listed below, with the expectation that students will be permitted to, and will be responsible for, making up course work missed due to an excused absence.
    1. The student is representing the university at a function or event, and is making satisfactory progress in the class (e.g. ASNMSU officials representing the university at a legislative session, student-athletes competing in university scheduled athletic events, students traveling to a university-approved educational field trip or conference).
    2. The student is legally obligated to participate in training or has received a military deployment as an active member of the military or Reserve/National Guard. Students will provide the Military and Veterans Programs Office with official military documentation (paper, electronic orders or a Unit’s memorandum) with as much advance notification as possible.
    3. The student is obligated to attend or participate in a court or legal proceeding by summons or subpoena (e.g. to serve as a juror, to testify as a witness).
    4. The student has requested a reasonable accommodation based on a conflict between an academic requirement and a religious practice or belief.
    5. The student has been granted a reasonable accommodation consistent with the Americans with Disabilities Act of 1990 as amended and/or Section 504 of the Rehabilitation Act of 1973, amended as documented by either the Student Accessibility Office or the Office of Institutional Equity.
    6. The student is subject to an interim measure in accordance with Title IX of the Education Act of 1972, as amended, as documented by the Office of Institutional Equity.
  2. Absences based on extenuating circumstances outside the control of the student other than those listed above may be excused at the discretion of the faculty member.
  3. The reasonable accommodation process for coursework that cannot be made up as originally assigned (e.g. group projects/presentations) shall be coordinated between the student and the faculty member. The process may be facilitated by Student Accessibility Services, the Office of Institutional Equity, Dean of Students, Graduate School Dean, and/or other relevant entities at the request of either student or faculty member.
  4. The student or third party on behalf of the student should provide advance written notice when possible. Documentation supporting the excused absence must be presented to the faculty member for inspection, who will record the excused absence and return the documentation to the student.
  5. Students aggrieved by a faculty member’s decision relating to this rule may file a grievance in the appropriate forum (e.g. Office of Institutional Equity for discrimination based complaints and the student grievance process for non-discrimination based complaints).