9.63 – Administrative Review of Department Heads or Community College Equivalent and Community College Division Deans or Equivalents

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Scope: NMSU System

Source: ARP Chapter 9 | HR - Performance Evaluation, Promotion and Tenure

Responsible Executive: Provost & Chief Academic Officer

Responsible Administrator:

Last Updated: 10/22/2007



Revision History:

09/01/2023 Title change from "executive vice president and provost" to "provost and chief academic officer"
2017 Recompilation, formerly Rule 5.06.30
10/22/2007 Amendment ratified by Board of Regents


  1. Department heads or equivalent and community college division deans or division heads will be reviewed by the appropriate supervisor within six months of the third anniversary of their first appointment to the position, and at least every five years thereafter, under the criteria prepared by their appropriate supervisor.
  2. Reviews may be conducted at a shorter interval, at the discretion of the appropriate supervisor.
  3. In exceptional circumstances, faculty or staff may petition the appropriate supervisor to conduct an administrative review outside of the normal review cycle.



  1. Prior to each review, the appropriate supervisor will request a written evaluation of the individual being reviewed from each faculty and staff member in the unit and obtain any other pertinent input from relevant constituencies (either on campus or off campus).
  2. The appropriate supervisor will do the following:
    1. evaluate the information
    2. create a summary
    3. conduct an evaluation session with the individual being evaluated
    4. share the summary with the relevant faculty and staff
    5. transmit a summary to the provost and chief academic officer or community college executive officer