14.56 – Procurement, Generally

The university shall take all steps to assure compliance with the State Purchasing Act of New Mexico and with all federal regulations dealing with the procurement of equipment, supplies, and services.  In addition, every attempt will be made to be fair in obtaining bids and information for preparation of bid requirements and bid specifications.  The university will attempt not to favor one private firm or individual or person or company over another in obtaining information for preparation of bid specifications.  Bids will be awarded to the lowest responsible bidder, giving due consideration to price, quality of product, and time of delivery. The President is authorized to promulgate and implement regulations pertaining to procurement consistent with the Procurement Code of the State of New Mexico which became effective November 1, 1984.  In the event of a tie bid between two firms each domiciled and residents of New Mexico, the firm awarded the bid will be determined by the toss of a coin.  Each firm will be notified there is a tie bid and of the date and time when there will be a toss of the coin, so that either party, or both parties may be present.